Annual Canvass

Page last updated at 01 August 2017 at 12:57

Annual Canvass

To ensure we hold the correct details on our Electoral Register we undertake an Annual Canvass of all households in the Borough each year.

The way in which people registered to vote changed in June 2014 to Individual Electoral Registration (IER), and the annual canvass of all households will commence in August 2017

Each year during the annual canvass a Household Enquiry Form (HEF) will be sent to every household within the Borough. The HEF contains details of individuals living at the property who are eligible to vote.   The household will use the HEF to confirm the information on the form is correct.  If the information on the form is incorrect then the HEF is used to notify of changes, such as an individual is no longer living at the property or an individual now living at the property who is not listed on the HEF and therefore not entitled to vote.

It is a legal requirement that you respond to the HEF even if everyone in the household is already registered to vote and no changes need to be made. 

You should respond to this as soon as possible, in one of the following ways:

  • Fill the form in online
  • If there are no changes, confirm the details by texting NOCHANGE followed by your security code to 80212
  • If there are no changes, confirm the details by calling 0800 197 9871
  • Complete and sign the form then return it using the pre-paid envelope

Your security code is printed on the form. You will need this when completing the form online or via telephone.

Important - Please read

If any new electors aged 16 or over are added to the Household Enquiry Form (HEF), a separate Invitation to Register (ITR) will be sent to them. This form looks similar to the household enquiry form but the headings will be different. This form can be completed and returned using the pre-paid envelope provided or alternatively, this form can be completed online at

Unless this second stage is completed (ITR), you will not be added to the Electoral Register.

You will need to provide the following information when registering:

  • Name
  • Nationality
  • Date of Birth
  • National Insurance number
  • Current (and, if appropriate, previous) address

When registering, you can also apply to vote by post or proxy. Visit for more information.

It is a legal requirement for households and individuals to confirm details relating to the HEF and ITR. 

If you do not respond to the HEF or ITR that you are sent, you will receive a personal visit to your address to obtain/confirm the details by a member of the Electoral Registraion Officer's staff.

The simplest way to register is online at

The Revised Register of Electors will be published on 1 December every year.

Register of Electors

The Register of Electors is often used to confirm an individual's address, especially if they are applying for credit such as a mortgage, personal loan or even a mobile telephone. If you are not registered you may be refused credit as well as losing your right to vote in elections.

You need to be included on the register if you are:

  • 18 and over
  • British, Irish, European or qualifying Commonwealth citizen
  • 16 and 17 year old
  • Living at an address within Eastleigh Borough.

Please do not assume that because you were registered last year that your name will be automatically included in this year's register. Also, being on the Council Tax Register does not automatically mean that you are on the Register of Electors as the two registers contain different information.

Please contact the Electoral Registration Office on 023 8068 8000, if you do not receive a form or you require help completing any of the forms you receive.