Publication Scheme 2014

Page last updated at 29 July 2016 at 15:55

Publication Scheme 2014

Who we are and what we do

·       Councils Constitution

·       Organisational chart  

·       Location and opening times of council properties

·       Currently elected councillors’ information and contact details

·       Contact details for all customer-facing departments 

·       Most recent election results 

What we spend and how we spend it: Financial information about projected and actual income and expenditure, procurement, contracts and financial audit.

·        Financial statements, budgets and variance reports

·        Capital programme (Item 3 is an annual report so the link will need updating annually)

·       Financial audit reports

·       The members’ allowances scheme and the allowances paid under it to councillors each year 

·       Staff allowances and expenses

·       Pay and grading structure (Item 7 is an annual report so the links will require updating annually) 

·       Election expenses (returns or declarations and accompanying documents relating to election expenses sent to the council)  

·       Procurement procedures  

·       Details of contracts and tenders to businesses and to the voluntary community and social enterprise sector

·       Details of grants to the voluntary community and social enterprise sector 

·       District auditor’s report (Item 3 is an annual report and would need updating annually)

·       Financial statements for projects and events (4-66 onwards)

·       Internal financial regulations 

·       Details of expenditure over £250

·       EBC Statement of Accounts

·       Budget Book 

 

What our priorities are and how we are doing: Strategies and plans, performance indicators, audits, inspections and reviews.

·       Annual reports

·       Strategies and business plans for services provided by the council

·       Best value local performance plan

·       Internal and external organisation performance reviews, including external audits

·       Strategies developed in partnership with other authorities

·       Economic development action plan

        Forward plan

·       Capital strategy

·       Best value performance indicators

·       District auditor’s reports on the best value performance plan and performance indicators

·       Inspection reports (Audit of accounts)

·       Local Area Agreements 

·       Statistical information produced in accordance with the council’s and departmental requirements

·       Impact assessments

·       Privacy impact assessments (in full or summary format)

·       Service standards (Customer Service Centre / Customer service standards)

·       Public service agreements - contact legal@eastleigh.gov.uk 

 

Local Area Plans 

 

How we make decisions: Decision-making processes and records of decisions.

·       Internal communications guidance, criteria used for decision-making, internal instructions, manuals and guidelines (Contact the Freedom of Information Officer on 02380 8068 8285)

 

·        Timetable of council meetings

·       Agendas, officers’ reports, background papers and minutes of council committee, sub committee and standing forum meetings

·       Major policy proposals and decisions and more

·       Facts and analyses of facts considered when framing major policies would be contained in any reports as above

·       Public consultations : would be different links depending on the consultation TRO or  consultations

·       Internal communications guidance, criteria used for decision-making, internal instructions, manuals and guidelines - contact  legal@eastleigh.gov.uk

Our policies and procedures: Current written protocols, policies and procedures for delivering our services and responsibilities.

·        Policies and procedures for conducting council business

·       Policies and procedures for delivering our services

·        Pay policy statement

·       Policies and procedures about the recruitment and employment of staff item 6

·       Customer service

·       Records management and personal data policies

·       Charging regimes and policies item 5 again an annual report so needs updating every year

 

Lists and registers

·       Public registers and registers held as public records - contact  legal@eastleigh.gov.uk

·       Register of councillors’ financial and other interests (Can be accessed online via the individual councillors)

·       Register of gifts and hospitality (Viewings can be made by contacting the legal department at legal@eastleigh.gov.uk)

·       Register of electors (Viewings can be made by contacting the elections department at elections@eastleigh.gov.uk)

·       Asset registers and information asset register item 4

·       CCTV

·       Disclosure logs - contact legal@eastleigh.gov.uk

·       Senior officers’ declaration of interests - contact legal@eastleigh.gov.uk

·       Highways, licensing, planning, commons, footpaths etc Planning (Development Control)

        Footpaths

Services provided by the council: Information about the services the council provides including leaflets, guidance and newsletters.

·       Regulatory and licensing responsibilities  

·       Services for local businesses·      

·       Services for members of the public

·       Services for which the council is entitled to recover a fee, together with those fees Type into search ‘fees and charges’)

·       Information for visitors to the area, leisure information, events, museums, libraries and archive collections

·       Leaflets, booklets and newsletters 

·       Media releases

·       Election information