The Council

Agenda and minutes

Hedge End, West End and Botley Local Area Committee
Monday, 26 March 2012 7:00 pm

Venue: Hedge End 2000 Centre, St John's Road, Hedge End, SO30 4AF

Contact: Julia Roy, Democratic Services Officer Tel: 023 8068 8133; Email:  julia.roy@eastleigh.gov.uk  Jon Riddell, Area Co-ordinator Tel: 023 8068 8437; Email:  jon.riddell@eastleigh.gov.uk

Items
No. Item

1.

Minutes pdf icon PDF 31 KB

To consider the Minutes of the meeting held on 30 January 2012.

Minutes:

RESOLVED -

 

That the Minutes of the meeting held on 30 January 2012 be confirmed and signed by the Chairman as a correct record.

2.

Declarations of Interest

Members are invited to declare interests in relation to items of business on the agenda.  Any interests declared will be recorded in the Minutes.

Minutes:

Councillors Bloom, Clarke, P Hughes, Kyrle, Pretty and Tennent declared a Personal interest in agenda item 10, Community Investment Priorities in Hedge End.  They are members of Hedge End Town Council.

 

Councillors Clarke, Noyce and Tennent declared a Personal interest in agenda item 11, Community Investment Priorities in West End.  They are members of West End Parish Council.

 

Councillors Mrs Fraser and Kyrle declared a Personal interest in agenda item 12, Community Investment Priorities in Botley.  They are members of Botley Parish Council.

3.

Chairman's Report

Minutes:

Grant to St James Church, West End: Following consultation with ward Councillors, the Chairman had approved a grant of £300 to enable access paths to St. James Church and its community hall to be completed. The Committee’s grant enabled the building to become wheelchair accessible.

 

Night time road works in Botley: The Chairman was grateful to the Council’s Environmental Health staff who monitored the noise impact of recent all-night working to resurface the A334 through the centre of Botley. Thanks to their efforts it had been possible to negotiate with the County Council’s contractor the phasing of the road work to prevent planing off of the tarmac, the noisiest element of the works, occurring in the middle of the night. A follow-up meeting with County officers was to take place to ensure better planning of future schemes.

 

Lighting for new cycle way: The Chairman was pleased to confirm that “Safe Routes” funding had been secured to enable the implementation of street lighting for the new footpath/cycle link from Nelsons Gardens. Engineers had obtained estimates of £11,000 and would be consulting local residents. The project would result in a completely lit off-road route linking the north of Grange Park to Dowd’s Farm.

 

Mini Bus transfer: The “Street Talk” mini bus was now in the ownership of Hedge End Town Council.  The Committee had provided a grant of £2,000 to cover the first year’s running costs as this was an unbudgeted item for the Town Council, which had had to take on the vehicle due to County Council cuts in youth services. The vehicle was already being used to transport young people to the annual Fairthorne Challenge project.

 

Youth Work update: Linked to the above item, the Chairman welcomed Donna Brewer, who would be starting next month as the full-time youth worker for the local area. Donna would be splitting her time between continuing to run the Box Youth Centre for Hedge End Town Council and coordinating youth services across the local area, which was the element of her job funded by this Committee.  She would bring a wealth of knowledge and energy to the area, helping to protect and extend local youth work provision and establishing links with local councils, police, schools and voluntary providers.

 

Community Safety Forum meeting: The first of the annual programme of community safety meetings would be held on Monday 16 April at West End Parish Centre where beat officers and PCSOs would be focussing on concerns and news regarding West End beat area. Public meetings were planned in all four local beat areas, with the Annual General Meeting on Monday 18 June in the 2000 Centre.

4.

Area Co-ordinator's Report

Minutes:

Detached youth work team: The Local Childrens Partnership had selected “Groundwork Solent” as the service provider for a detached youth work service for the Hedge End, West End and Botley area. It had developed a good reputation for running youth projects in the Gosport area and representatives had been invited to attend the next meeting of the Youth Partnership Committee to introduce themselves and discuss how they will be setting up a detached project which should run three nights a week.

 

Asset transfers to West End Parish Council: Tree survey reports were still awaited for both West End and Chartwell Copse.  Transfer of these sites to West End Parish Council would be deferred for a few weeks to enable any safety works to be undertaken.  It was anticipated that the formal transfer would be completed in May.

 

Fairthorne Manor – Challenge Project: This year’s 12 week project had now started with 12 young people being referred onto the course from the local police, schools and Youth Inclusion Service. The project aimed to challenge behaviour and develop team work skills through outdoor pursuits and group work. This year’s course would finish after an overnight camp with an awards ceremony at lunch time on Thursday 6 June. The Committee was grateful to the Hamble Valley Rotarians for their continued sponsorship of this project, which was achieving a huge success rate in diverting young people from anti-social behaviour.

 

Traffic Regulation orders – pre-consultation: The Council’s Engineers had commenced pre-consultation on this year’s batch of Traffic Regulation Order proposals.  There were 22 proposals in the local area.  Members would be sent plans of this year’s batch of proposals, as would the emergency services.  It was anticipated that the statutory public notice period would commence just after the Easter holidays.

 

Children’s Centres – commissioned service decision: The “Nest”, “Hop Along” and West End “Gateway” Children’s Centres had now been through the County Council’s commissioning process, which aimed to cut running costs through grouping management of the three local children’s centres. The three centres, which provided support to families with children aged 0 -5 years, were to be merged into one centre, managed under a new commissioning contract.  It would form part of a cluster of children’s centres for the whole of the southern parishes of the Borough to include Fair Oak, Bishopstoke and Horton Heath.

 

 “4 Children” - a national charity - were the lead partner together with “Childrens Links” and “Southern Health Partnership”.  4 Children were consulting permanently employed staff on TUPE transfer of their posts.  It would be a while before the new service settled in but Borough Council staff would be developing new networks and relationships with this provider which would take over on 23 April 2012.

5.

Presentation on Planning Guidelines

Minutes:

Development Control staff gave a short presentation on guidelines that had to be taken into account when determining planning applications; in particular the issues that could, and could not, be taken into account.  This was set against the broader policy framework.

6.

Planning Application - The Ageas Bowl, Botley Road, West End pdf icon PDF 836 KB

Ref: F/12/70355 – Temporary use of the Ageas Bowl as check-in facility for cruises from 1 July 2012 to 4 July 2012, together with temporary siting of 2no. marquees on the east berm

Minutes:

The Committee considered the report of the Head of Development Control (Agenda item 7) concerning an application for temporary use of the Ageas Bowl as a check-in facility for cruises from 1 July 2012 to 4 July 2012, together with the temporary siting of 2no. marquees on the east berm (Ref: F/12/70355).

 

RESOLVED -

 

That temporary permission be GRANTED, subject to:

 

(1)          Condition 3 being amended to read: “The use shall be undertaken in full compliance with the submitted Operational Plan incorporating the Transport Management Plan.  No associated delivery lorries, coaches or baggage vans shall exit or enter the site via Botley Road from the east (West End Village Centre).  Reason: In the interests of highway and pedestrian safety”; and

 

(2)          The recommended conditions and reasons.

 

(NOTE: A member of the public spoke in objection to the application, raising issues including traffic congestion and the need to retain the strategic gap.)

7.

Planning Appeals

The Head of Legal and Democratic Services to report:-

 

(a)          that the following appeals have been lodged:-

 

F/11/69366 – 1 Charmwen Crescent, West End – appeal against refusal of application for the raising of the roof and enlargement of existing bungalow and construction of 1no. adjoining 3 bed chalet bungalow, following subdivision of existing plot (delegated decision)

 

F/11/69999 – Gainsborough House, Winchester Road, Botley – appeal against refusal of application for the erection of a detached timber framed double carport (delegated decision)

 

(b)          that the following appeal has been part allowed and part dismissed:-

 

A/11/68808 – Unit 2/3 Hedge End Retail Park, Tollbar Way, Hedge End – appeal against refusal of application for display of 6no. internally illuminated signs, 2no. non-illuminated fascia signs and 1no. non-illuminated banner sign (delegated decision) – 5no. illuminated fascia signs allowed and 1no. illuminated fascia sign and 3no. non-illuminated banner signs dismissed

Minutes:

The Head of Legal and Democratic Services reported:-

 

(a)          that the following appeals had been lodged:-

 

F/11/69366 – 1 Charmwen Crescent, West End – appeal against refusal of application for the raising of the roof and enlargement of existing bungalow and construction of 1no. adjoining 3 bed chalet bungalow, following subdivision of existing plot (delegated decision)

 

F/11/69999 – Gainsborough House, Winchester Road, Botley – appeal against refusal of application for the erection of a detached timber framed double carport (delegated decision)

 

(b)          that the following appeal had been part allowed and part dismissed:-

 

A/11/68808 – Unit 2/3 Hedge End Retail Park, Tollbar Way, Hedge End – appeal against refusal of application for display of 6no. internally illuminated signs, 2no. non-illuminated fascia signs and 1no. non-illuminated banner sign (delegated decision) – 5no. illuminated fascia signs allowed and 1no. illuminated fascia sign and 3no. non-illuminated banner signs dismissed

 

RESOLVED -

 

That the report be noted.

8.

Variation to S106 Agreement for the Ageas Bowl (formerly Rose Bowl) to vary Construction Vehicle Routes pdf icon PDF 17 KB

Minutes:

Consideration was given to a report of the Head of Development Control (Agenda item 9) concerning a variation to the existing Section 106 Agreement for the new hotel, extended golf course and new stands at the Ageas Bowl (formerly Rose Bowl).

 

The existing Agreement included a clause requiring construction vehicles to use the golf course construction haul road only, which ran between Botley Road and Moorhill Road.  This route was not suitable for long wheel-base heavy vehicles of the type which would be used to deliver construction vehicles for the hotel and therefore it was recommended that the alternative route of Marshall Drive be used for a temporary period. 

 

Initially, Marshall Drive would be needed for both arriving and leaving delivery vehicles, but once a link from the Botley Road haul road access was constructed, a one-way system would be used, with vehicles only leaving via Marshall Drive.  It was advised that a plan showing lorry tracking for Marshall Drive was to be provided to the County Council.

 

During the discussion of the report, concern was expressed that mud could be left on the road, which could become slippery and potentially dangerous.  It was confirmed that measures were in place to prevent this, which were required by condition to be strictly enforced.

 

RESOLVED -

 

That the Section 106 Agreement dated 18th March 2009 be varied to enable construction vehicles for the hotel to use Marshall Drive.

9.

Community Investment Priorities in Hedge End pdf icon PDF 20 KB

Minutes:

The Committee considered a report of the Area Co-ordinator in consultation with the Clerk to Hedge End Town Council (Agenda item 10) concerning Community Investment Programme (CIP) priorities for Hedge End.  Members were invited to endorse these local area priorities for then period 2012-15 and to agree the provision of funding for a number of community projects in Hedge End.

 

Updating the report, the Area Co-ordinator circulated a plan showing the locations referred to in Recommendations (3) and (4) and confirmed that he would query the specification and estimated cost received from the County Council for a proposed fence around the new open space.  In addition, recommendation (8) had been amended to include the allocation of funding for the Hedge End Village Hall Committee for refurbishments to the Hall.  

 

RESOLVED –

 

(1)          That it be noted that Community Investment Programme (CIP) priorities for the Hedge End area have been reviewed and a revised public document has been placed on this Committee’s website outlining CIP priorities for the period 2012-15;

 

(2)          That a sum of £4,250 be allocated to the Drummond Community Centre, to enable Hedge End Town Council to improve the Centre’s exterior car parking layout and lighting, from this Committee’s CIP, reference G9073019;

 

(3)          That £10,000 be allocated to upgrade the public footpath network, particularly the section from Locke Road to Giles Close, with height barriers, litter bins and pedestrian access to a new open space recently transferred from Hampshire County Council from this Committee’s CIP, reference G9043008;

 

(4)          That £14,263 be allocated from OS V/11/68617 Foreman Homes, Kings Copse School to grade and seed former agricultural land to compensate for the loss of a playing field at the Kings Copse Primary School;

 

(5)          That the release of a public art contribution of £3,695 to this Committee’s revenue budget be agreed, to reimburse costs incurred for public art signage related to The Berry Theatre, sourced from DC V/11/68617 Foreman Homes, Kings Copse School;

 

(6)          That a public art partnership with Kings Copse Primary School be undertaken, allocating £28,000 from DC V/11/68617 Foreman Homes, Kings Copse School;

 

(7)          That £1,093 be allocated to enable Hedge End Town Council to improve its war memorial and its environs, using DC OD F/09/65808 1d Granada Road and X/11/68341 Southcott Homes, the Fountain Inn, 24 St John’s Road;

 

(8)          That £2,000 be allocated to the Hedge End Village Hall Committee for planned refurbishments to the Hall and £12,990 to Hedge End Town Council for improvements at the Hedge End Youth and Community Association building (HEYCA) using DC F/09/64658 Southcott Homes, the Fountain Inn, 24 St John’s Road;

 

(9)          That £5,056 be allocated to Hedge End Town Council to enable improvements at St John’s Road Recreation Ground, sourced from DC OS F/10/68327 First Wessex, The Haven, Heath House Lane (£1,667), OS F/09/64658 Southcott Homes, the Fountain Inn, 24 St John’s Road (£3264) and OS X/11/68341 Southcott Homes, the Fountain Inn, 24 St John’s Road (£125);

 

(10)       That a provisional sum of £50,000 be allocated to Wildern School’s Community Management Committee to create six new tennis/netball courts on the proviso that current tennis courts are released for permanent car parking provision, using DC Z40065/000 Bovis Homes, Dowd’s Farm; and

 

(11)       That £4,594 be allocated to The Box Youth Centre to enable alterations sourced from DC F/08/64088 Atlantic Housing, Garage Court 8 Taplin Drive (£1,166), DC F/08/64047 Atlantic Housing, Garage Court 13 & 15 Taplin Drive (£1,161), DC F/08/64773 Atlantic Housing, Garage Court 22 & 24 Ratcliffe Road.

 

(NOTE: Councillors Bloom, Clarke, P Hughes, Kyrle, Pretty and Tennent declared an interest in this item, remained in the room, spoke  ...  view the full minutes text for item 9.

10.

Community Investment Priorities in West End pdf icon PDF 15 KB

Minutes:

Consideration was given to a report of the Area Co-ordinator in consultation with the Clerk to West End Parish Council (Agenda item 11) concerning Community Investment Programme (CIP) priorities for West End Parish.  Members were invited to endorse these local area priorities for the period 2012-15 and to agree the provision of funding for a number of community projects in West End.

 

Updating the report, the Area Co-ordinator advised that the CIP list had been amended to include the possibility of providing a location for a skate park in West End.

 

RESOLVED -

 

(1)          That it be noted that Community Investment Programme (CIP) priorities for West End Parish have been reviewed and a revised public document has been placed on this Committee’s website outlining priorities for the period 2012-15;

 

(2)          That a sum of £16,404 be allocated to Moorgreen Recreation Ground to upgrade play facilities from developers contributions;

 

(3)          That developers contributions totalling £6,609 be allocated to the West End Parish Heritage Trail;

 

(4)          That a sum of £7,338.90 be allocated from developers contributions to footpath and infrastructure improvements at West End Copse, with any residual funds being transferred to West End Parish Council when this open space is transferred; and

 

(5)          That the renewal and extension of the High Wood Barn childrens play area at Itchen Valley Country Park be approved, with £32,000 from developers contributions being allocated.

 

(NOTE: Councillors Clarke, Noyce and Tennent declared an interest in this item, remained in the room, spoke and voted thereon.)

11.

Community Investment Priorities in Botley pdf icon PDF 15 KB

Minutes:

The Committee considered a report of the Area Co-ordinator in consultation with the Clerk to Botley Parish Council (Agenda item 12) concerning Community Investment Programme (CIP) priorities for Botley Parish.  Members were invited to endorse these local area priorities for the period 2012-15 and to agree the provision of funding for a number of community projects in Botley.

 

Updating the report, the Area Co-ordinator advised that the CIP priorities had been amended to include the feasibility of providing a nitrous oxide live monitoring device on Botley High Street, which had recently been declared an Air Quality Management Area.

 

RESOLVED -

 

(1)          That it be noted that Community Investment Programme (CIP) priorities for Botley Parish have been reviewed and that a revised public document has been placed on this Committee’s website outlining CIP priorities for the period 2012-15;

 

(2)          That a sum of £2,000 be allocated from developers contributions for the supply and purchase of re-cycled materials to construct a new boardwalk at Pudbrooke Lakes open space; and

 

(3)          That a contribution of £16,000 be allocated from developers contributions, Revenue and CIP Reserve, to be matched by Botley Parish Council, to renew and upgrade the childrens play area at Botley Recreation Ground.

 

(NOTE: Councillors Mrs Fraser and Kyrle declared an interest in this item, remained in the room, spoke and voted thereon.)