Agenda and minutes
Fleming Park Consultative Group
Tuesday, 9 October 2007 7:00 pm
Venue: The Golf Course Clubhouse, Fleming Park Leisure Centre, Passfield Avenue, Eastleigh
Contact: Julia Roy, Democratic Services Officer (Tel: 023 8068 8133; Email: firstname.lastname@example.org)
The minutes of the meeting held on 10 April 2007 were agreed as a correct record.
EDSAD: The Area Manager reported that work had been undertaken to rectify the size of the doorway of the changing cubicles to enable wheelchair access and that compensation had been received.
Disabled Car Parking: It was reported that car parking was still a problem for wheelchair users, particularly as other users drove in and out of the car park. The Area Manager confirmed that liaison was taking place with the Borough Council regarding the configuration of the car park and the marking of the motorcycle area as an area not to be used for parking. Also, some lights in the car park were currently not working, as a cable had been damaged by a contractor. The problem had now been identified and would be rectified.
Customer Comments – vacuum cleaning of pool: It was confirmed that this was carried out regularly and was now satisfactory.
Golf Club: It was reported that the green was no longer cracking due to the wet weather over the summer, but that ditching work now needed to be carried out to clear the surface water. Quotes were being received for the necessary machinery and the work would start in November/December.
Appointment of Vice-Chairman for 2007/08
It was AGREED that Mr P Kirkpatrick be appointed Vice-Chairman of the Group for the year 2007/08.
The Sport and Recreation Manager introduced a
report which reviewed the programme and attendances at
Major works during this period included the resurfacing of the car park and additional disabled provision, the upgrading of the gym, the provision of the green keeper shed and the fitting of door magnets onto fire exits to prevent illegal access and egress.
Proposed future works included the development
of a planning application for an additional four outside tennis courts. Quotes were currently being considered for
internal and external CCTV, which would include coverage of the
As part of Health Initiatives, the GP referral scheme continued to be very successful and it was hoped that more funding might be received from the PCT. Otherwise, parts of the scheme might be in jeopardy.
Programming for teenagers had been expanded to include Friday evening teen workout sessions in the gym, and a new Teens Circuit class was planned from the end of September to complement the Saturday and Sunday sessions. In addition, the use of dance mats for classes or parties was being investigated.
A successful Family Fun Day had been held in August, attracting 150 people. Unfortunately very few of the Centre’s clubs participated in the event, which was ideal for advertising and marketing to potential new customers. Some club representatives reported that they had not received notice of the event, and this would be investigated.
Attendances had increased by 17,731 compared to the same time last year, with the refurbishment of the gym and changing rooms resulting in a 7% increase. However, adult swimming had decreased on the previous year, which reflected a national trend. Swimming campaigns were being devised to try and attract customers.
Golf attendances were also falling and the number of meetings between DC Leisure, Fleming Park Golf Club and the Borough Council had increased to discuss this issue. Other meetings also took place regularly to discuss the condition of the course. The wet summer had hindered the work programme of the Head Green Keeper but this programme should still be delivered. DC Leisure had also invested heavily in new machinery, at a cost of £48,000. This would help improve the growth and development of the grass, whilst the new aeration equipment would help increase play during inclement weather.
Although the number of recorded incidents of vandalism had decreased, thefts and break-ins were higher and acts of anti-social behaviour remained the same. DC Leisure, the Borough Council and the Police continued to work together to try and reduce these incidents.
The Borough Council and DC Leisure had agreed to commission another national benchmarking survey. This would take place in October and it was hoped that the results would be brought to the next meeting.
In response to a query, it was confirmed that the upgrading of the Garden Room would be part of a review which would result in a new development plan for Fleming Park.
The Chairman made reference to the continuing problem of golf balls landing on the M3 and asked that Golf Club members look out for intentional vandalism.
It was AGREED that the report be noted.
Consideration was given to a report of the
Sport and Recreation Manager, an appendix to which contained the charges for
The overall target for price increases was set by the Council, and for 2008/09 this figure was 4.5%. However, some prices were below and some above this amount, depending on a number of factors. In order to increase junior participation, for example, a number of junior charges had not been increased by 4.5%.
A number of golf charges had been frozen or reduced for 2006/07. It had been difficult to analyse the effect of this pricing policy on attendances, although income from the selected charges was less than last year. It had been decided to revert back to a more traditional pricing policy for 2008/09.
Group members had a number of queries concerning swimming, special activities and membership fees for clarification, but no comments for reporting to the Council’s Cabinet.
It was AGREED that the report be noted.
Update from Clubs
Bettermaths: Mr Kuttner reported that students had gained very good results for the Key Stages and GCSEs taken in June. He suggested that regular leaflet exchanges be set up between the Clubs and the General Manager agreed to investigate this possibility.
Southwick Park Golf Club had written a letter stating that they were disappointed with the course. DC Leisure staff thought that this comment related to the layout of the course rather than its condition.
24 members of Gosport and Stokes Bay Club had
The David Miller Trophy and Presidents Day had recently been held.
Mr Wheavil considered that action was required to improve the playing surface of the course which, amongst other problems, currently contained a large number of weeds. In addition, he raised a number of other issues, to which the Area Manager responded that post-consultative meetings had been set up to discuss specific issues relating to the Golf Club. The Chairman reiterated this and asked that the minutes of the post-consultative meetings be sent to him. The suggestion was made that an independent consultant be asked to inspect the course and it was ... view the full minutes text for item 5.
Date of Next Meeting
It was AGREED that the next meeting be held on Tuesday 25 March 2008 at the Golf Clubhouse.
Any Other Business
Hockey Club: The Sport and Recreation Manager reported on behalf of Mr Sykes from Eastleigh Hockey Club, who was unable to attend the meeting. He requested that action be taken against cyclists using the ATP during hockey matches. He also asked that the nets be looked at and prepared before each game, as the ties were not sufficient. The General Manager replied that the cycling issue would be raised at the next duty managers’ meeting. A Borough Council bye law prohibited cycling in this area, and signage could be produced. Also, the provision of a number punch on one of the gates was being considered. With regard to the nets, it was confirmed that they were checked weekly, but that the matter would be investigated.
5.0 Club: The General Manager reported on behalf of Mrs Abraham, who was unable to attend the meeting. Attendances at the Club were still good and customers were very happy with the service provided.
Floodlights: Mr Flannigan asked whether his suggestion at a previous meeting regarding the provision of double floodlights for the ladies football team had been considered. The General Manager confirmed that she had spoken to the team and the issue with floodlighting had now been resolved.
Golf Club Honours Board: Mr Flannigan reported that the Honours Board had been removed from the Golf Clubhouse. The Area Manager replied that the Clubhouse was not well used by Golf Club members and the decision had been made to screen off the end part of the Clubhouse to enable use for meetings and other events, with the provision of food and beverage. In addition, the whole Clubhouse was available for private functions and on these occasions notice was given that the Clubhouse would be closed to Club members. Alternative arrangements were in place for the locating of the Honours Board.
Local Grants: The
Chairman reported that all